Interlibrary Loan

• Titles not owned by or formats not available from the Johnson County Library or Olathe Public Library.
• Audio/visual materials such as videos, CDs, CD-ROMs, video games, audiocassettes and LPs.
  Photocopies of periodical articles not available at Johnson County Library.
• Newspapers on microfilm. (Must be viewed at the Central Resource Library.)
• New books not already on order by Johnson County Library. Requests for new books will be forwarded to the Library's Collection Development Department for consideration for purchase. If not purchased, an Interlibrary Loan request will be made.

Before submitting a request, first check to see if the title is available in the Library catalog. Requesting from our own collection is fastest! We borrow items not owned by our library.

Go to Using the Library (top menu) then to Interlibrary Loan and login.

First, you will create your Interlibrary Loan account. You will be able to log in to your account to view your Interlibrary Loans.

1. To Make a request: Click the “Make a Request” Drop down Menu in your Interlibrary Loan home screen.
2. Choose "Worldcat FirstSearch (recommended)"
    
3. Find the title in the request box. You can also make your search more advanced by including keywords such as "Blu Ray", "cake pan" or the author and format type.
   
4. Choose your item from the list of titles that pop up. The more libraries that own the item, the better chance ILL has to get the item in. 
   
5. Once in the record for the item, choose "Borrow This Item (ILL)"
   
6. This will bring you to a form to fill out. Please fill out the required fields, and place any notes you would like Interlibrary Loan staff to see, like certain volumes only, or if you only want the Blu Ray or DVD edition. In the "Edition" field you can always put which volume or edition you would like.
7. Click on "Submit request" and your request will be generated. Depending on several factors like availability, amount of copies etc., the item may go directly to lenders. Otherwise, it will be placed in a queue for Interlibrary Loan Staff to look at and request. They will be requested in the order they are received.
    
8. If you are unable to find the item you want in FirstSearch, please fill out a blank from located on your Interlibrary Loan Home Screen under "Make A Request". 
9. If you need assistance Contact us and we can get your request going!

Please note: If you receive a new Library card number and want to make an Interlibrary Loan request on the same day, please contact us for assistance.

• You will be notified by e-mail when your item arrives and is ready to be picked up at the Johnson County Library location of your choice. It will be held for seven days from the date of the notice.
• Your item will be available on the hold shelf under the first four letters of your last name and the first letter of your first name.
• Photocopies will be delivered electronically or mailed to your postal address.
• You will be notified by e-mail if the request is canceled or cannot be filled after a thorough search.
• If you do not have an email on file, please contact us to add one. If you do not want to do that, you can check your Interlibrary Loan account periodically. 

Awaiting Direct Request Sending: Your request has been received and is in the process of being sent automatically to potential lenders to review.

Awaiting Request Processing: Your request has been received by the Interlibrary Loan Department. If it is unable to go directly to lenders, it will move into this queue for Interlibrary Loan staff to process manually.

Request in Processing: If a possible lender needs more information, they may send a query to Interlibrary Loan staff. Your request will move into this queue. It is on pause until we can get the information they need.

Awaiting Conditional Processing: Your request has been returned with conditions attached. ILL staff are determining the next step and will contact you if needed.

Awaiting Copyright Clearance: Your article request has been received and is awaiting copyright processing to determine if any copyright fees need to be paid.

Request Sent: The request has been sent to a string of possible lenders. These lenders are in the process of checking their libraries to see if they are able to loan the item. This could take a few weeks.

Under Review.: If a request was made for a title published during the current year, the request moves into this queue for Collection Development staff to consider purchasing the item. If they do not decide to purchase, it will be moved back into the Awaiting Request Processing queue for Interlibrary Loan Staff to request.

Collections Consideration: Your request has been forwarded to the Johnson County Library Collection Development Department where they will consider purchasing a copy to add to the Library's collection. If purchased by the Library, you will be notified by email. If the item is not purchased, an Interlibrary Loan request will be made and you will receive a notice when the item is available.

Awaiting Unfilled Processing: Your request has gone through a string of lenders. Interlibrary Loan staff will check for any other possible lenders. If there are none, you will receive a notice through email indicating we were unable to get the item requested.

Received Partial/Incorrect Item: An item was received from the lending library that either does not match your request or is incomplete. The Interlibrary Loan staff will determine the quickest means to correct this.

Awaiting Post Receipt Processing: The requested item has arrived at the Interlibrary Loan Department and is being processed by the ILL staff.

Check My Account: The requested item has arrived at the Interlibrary Loan Department for processing. It will be put in transit to your requested pick up location. This could take a few days. When the item arrives at your requested branch, a notice will be sent indicating it is available to pick up. Once the item is checked out, go to My Account at www.jocolibrary.org/myaccount to check the date due.

Checked out to Customer: The item has arrived with a due date set by the lender that is in the past. ILL staff have requested a renewal from the lender so the item can be lent out for a period of 3 weeks upon check out. Once this request is made, staff must manually change it back to "Check My Account".

Renewal Ok Processing or Renewal Denied Processing: The lender has either approved or denied the rewnewal requested to extend the due date set by the lender. Very rarely does this mean that you will not get the item to check out for JCL's standard 3 weeks. Once this status appears, ILL staff must manually change it back to "Check My Account". 

Awaiting Recalled Processing: The requested item has been recalled by the lending library. Please return the item as soon as possible.

Awaiting Return label Processing: The item has been returned to the Interlibrary Loan office and is in the process of being returned to the lending library.

Can an individual with an Educator Card place Interlibrary Loan requests?

Yes, they have some restrictions:

• If requesting multiple copies, please indicate in the notes field this is an Educator Card so ILL staff does not delete the request as a “duplicate”.
• 15 ILL’s at a time
• Interlibrary loan items have a three-week checkout period and are subject to the fines structure of the originating library system.
• If Johnson County Library owns a copy, we are unable to place an ILL request for the item.
• No renewals at this time
• Items can be picked up and dropped off at any JCL branch. If you would like to pick up or return to an Olathe branch, please contact the Olathe Interlibrary Loan Department for your request.